Digitise approvals and documents — and measure what you save.
A paperless workflow platform turns paper-bound documents and approval steps into digital ones, with a full audit trail. eBreeze does exactly this for Sri Lankan government institutions — so process time and paper become numbers you can report, not guesses.
What should an agency look for in a paperless workflow platform?
Four things: document digitisation so paper becomes structured and searchable; configurable approval routing so each step is assigned and tracked; a complete audit trail so every action is recorded; and reporting that turns process time and paper into measurable numbers. eBreeze provides all four.
- Document digitisation — searchable, routable, retrievable records.
- Configurable approval routing — each step assigned and visible.
- A full audit trail — who did what, and when.
- Measurable reporting — process time and paper as numbers.
How paper becomes a measurable digital workflow
- 1
Map the paper path
We document how a form or file moves today — who fills it, who reviews it, who signs off, and where it waits.
- 2
Digitise the document
The paper form becomes a structured digital document that can be searched, routed and retrieved instead of physically carried.
- 3
Route the approval
Each approval step becomes a digital hand-off — assigned to the right officer, visible in a queue, and moved without a physical file.
- 4
Record every action
Submission, review, approval and return are all logged, building the audit trail as the work happens.
- 5
Measure the result
Process time and paper volume become numbers you can report — the same measures that showed a 60% process-time cut at the NHDA.
What time and cost does a paperless workflow save?
The documented benchmark from our public-sector work: the National Housing Development Authority cut process time by 60% with eBreeze, and the National Productivity Secretariat reduced paper by 40% and award-management cost by 50%. Your own savings are measured against your current baseline.
Read the full story: National Housing Development Authority.
Frequently asked questions
What is a paperless workflow platform, and what should an agency look for?
A paperless workflow platform digitises documents and the approval steps that move them, keeping a full audit trail. An agency should look for document digitisation, configurable approval routing, a complete record of every action, and reporting that turns process time and paper into measurable numbers.
How do we keep an audit trail when we go paperless?
The audit trail is stronger digitally than on paper: eBreeze records every action — who submitted, reviewed, approved or returned a document, and when — so the full history of a decision is answerable at any point, rather than reconstructed from a physical file.
How much time and cost can a paperless workflow save?
The documented benchmark from our public-sector work: the National Housing Development Authority cut process time by 60% with eBreeze, and the National Productivity Secretariat reduced paper by 40% and award-management cost by 50%. Your savings are measured against your current process baseline.
Last reviewed July 2026.
See it on your own workflow
Bring a real approval process and we'll show you how eBreeze digitises it — with the audit trail and the numbers to prove the win.
Documented outcomes and evaluation criteria for your board.