bakerymate · bakery network management platform
Grow the bakery network without losing control
Plan, make, move, sell, settle and improve across central production, agent routes and mixed-format outlets. BakeryMate starts with a verified workflow blueprint, then admits only the scope your team and our delivery capacity are ready to run.
What is BakeryMate?
BakeryMate is an implementation-led Bakery Network Management Platform. It is designed for bakery and confectionery groups that manufacture centrally, move stock through agents or routes, sell through owned or franchised outlets, and need those workflows governed in one operating model.
the cost of the old way
What BakeryMate replaces
Three sets of numbers that never agree
Today
The factory has one count, the counter another, the accounts a third — and month-end is spent arguing about which is right.
With BakeryMate
BakeryMate is designed to connect production, stock, sales and dispatch so each variance can be traced to its source record.
Stock leaks somewhere between oven and counter
Today
Goods leave production, and some fraction quietly never becomes a sale. Nobody can say where it went, so everybody is under suspicion.
With BakeryMate
The agreed traceability scope links production, transfer, sale and return records so stock differences can be investigated.
The route network runs on trust and memory
Today
Vehicles load in the morning and the evening tally depends on the agent's notebook. Returns, credit and collections blur together.
With BakeryMate
The route workflow can connect vehicle loads, invoices, collections, returns and settlement under one auditable process.
You price on feeling, not on cost
Today
Nobody knows what a single item truly costs to make once waste and by-products are counted, so margins are folklore.
With BakeryMate
Recipe, batch, yield and waste records provide the inputs needed to reconcile product cost against actual production.
every module, spelled out
The BakeryMate capability map
These are the platform capability areas. Your Control Blueprint labels each requirement standard, configured, custom, third-party or unavailable before it becomes a commercial commitment.
PRODUCTION
Recipe management, batch tracking and waste monitoring — know what you made, what it cost and what you lost.
- Versioned recipes that can nest other recipes — doughs, creams and fillings as building blocks
- Ingredient-level lines with ageing for pre-ferments and matured doughs
- Step-by-step instructions with photos, on a tablet at the station
- A visual production planner that catches resource clashes before the morning does
- Batch lifecycle from start to quality check — checklist, photo and pass/fail before stock-in
- Approved batches post to stock automatically, costed from the recipe
- Waste recorded against the batch and netted off the yield
- Day and night shifts stamped on every batch
INVENTORY & PURCHASING
Stock control from purchase order to shelf, tracked down to the individual unit.
- Purchase orders with approval steps, supplier send-off and printable PDFs
- Goods received notes with quality check, batch number and expiry capture
- A barcode on every unit, with its full history — produced, transferred, sold or returned
- Stock held per warehouse, branch, department and vehicle
- Transfers and inter-branch stock requests with proper workflows
- Stock adjustments that require approval, not just an edit
- Supplier catalogue with price comparison across suppliers
- Low-stock and expiry counts on the inventory dashboard
MULTI-OUTLET POS
Scoped outlets selling against location-level stock within the admitted network model.
- Touch-first counter screen with barcode-level stock deduction
- Split one sale across cash, card and bank transfer
- Percentage or fixed discounts, gift card codes, held orders
- Pickup orders and incoming orders from the wider system on the same screen
- Create a customer at the counter without losing the sale
ORDERS & DISPATCH
Special orders, standing orders and wholesale dispatch — from quotation to signed delivery.
- Quotations with a full lifecycle and printable PDFs
- Order types for counter pickup, special orders, scheduled production and distributor orders
- Event orders — weddings, birthdays, corporate — with delivery date and guest count
- Standing orders that recur daily, weekly or monthly
- Delivery dates validated against the Sri Lankan holiday calendar
- Dispatch notes and distributor notes printed from the order
- Credit notes with approvals and export
AGENT DISTRIBUTION
The wholesale route network — agents, vehicles, loads and settlements under real control.
- Salaried, commission and credit-based agent types with credit limits
- Route builder with stop sequences, target distance and duration
- Daily vehicle loads: build, load, agent sign-off, trip, and end-of-day reconciliation
- Per-agent price lists and discounts where the trade demands it
- Monthly targets by agent, category and item — with slab-based commission
- Settlements that pull the day's loads, sales and returns into one closing
- Customer records with GPS location, shop photo, payment terms and visit schedules
FIELD SALES APP
Your agents' whole day on their phone — selling, collecting and closing the route.
- Morning load confirmation on the vehicle, against the loading note
- Invoices from vehicle stock — full, credit or partial payment
- Receipts on Bluetooth thermal printers, 58mm and 80mm
- Collections allocated oldest-invoice-first, with printable receipts
- Agents register new shops with a map pin and photo from the field
- End-of-day returns, unload quantities and mileage close the route
- Push notifications and role-aware screens for agents, drivers and supervisors
REPORTS & CONTROL
The numbers and the guardrails — who sold what, and who may touch what.
- Sales, daily sales, stock, discount, collection and route-wise reports
- Excel and PDF export on the reports accounting actually asks for
- A daily summary that agrees across web and mobile
- Permissions down to individual page components, per role and per user
- Multi-branch with per-branch departments and resources
- Session and activity audit — who logged in, from where, on which shift
from first call to live
How rollout works
01
Control Assessment
Map the bakery network, current systems, most expensive control gap and the decision team in a 30–45 minute working session.
02
Paid Control Blueprint
Validate the end-to-end workflow, data, standard fit, readiness dependencies, economics and a truthful launch slot before contract.
03
Bounded implementation
Configure and migrate the agreed scope, then prove it with reconciled acceptance criteria and controlled operating data.
04
Admitted launch and expansion
Go live only after readiness, acceptance, support and capacity gates pass; add further routes or outlets from measured evidence.
is this you?
Built for some businesses — honestly not for others
BakeryMate is built for you if…
- A bakery or confectionery group with central production and multiple operating entities
- Five or more meaningful agents, routes or van-sales teams, or equivalent outlet/franchise complexity
- Material returns, credit, collections, commissions, stock ageing or settlement work
- An executive sponsor willing to standardise at least 80% of the required scope
It's probably not for you if…
- A single till or micro bakery that needs only inexpensive billing
- A buyer seeking a generic restaurant POS without bakery-network complexity
- A project that requires unbounded custom development or an unsupported launch date
- A national forecasting or regulated-manufacturing tender whose mandatory readiness gates are not yet passed
If you sit in the second column, the Control Assessment will say so before a Blueprint or implementation is sold — even when the right-sized option is not ours.
Who it's for
Growth-stage bakery and confectionery networks with central production, meaningful agent or van-sales operations, returns and credit settlement, and optionally owned or franchised outlets.
See Bakery network platformSee the rest of it
BakeryMate is one product in the Nanobotz portfolio. Explore the other systems we build for finance, government, people and retail operations.
All productsFrequently asked questions
What is BakeryMate?
BakeryMate is an implementation-led Bakery Network Management Platform. It is designed for bakery and confectionery groups that manufacture centrally, move stock through agents or routes, sell through owned or franchised outlets, and need those workflows governed in one operating model.
How is BakeryMate different from a POS system?
A POS records what you sold. BakeryMate also knows what you made, what it cost, what you wasted and what is left — recipe and batch level production, ingredient stock, distribution and accounts, with the POS as one part of it. If you only need to ring up sales, a POS is enough; if you need to know your true margin per product, you need the production side too.
Does BakeryMate work with multiple branches and offline?
Multi-location operation is part of BakeryMate's intended scope. Connectivity, offline behaviour, device support and reconciliation are tested and contracted workflow by workflow during the paid Control Blueprint; they are not assumed from a generic product claim.
Can it handle special orders, standing orders and delivery?
BakeryMate can be scoped for scheduled and special orders, dispatch, routes, vehicle or agent stock, field invoicing, returns, collections and settlement. The Blueprint confirms which steps are standard, configured, custom, third-party or unavailable for your operation.
Do we have to take every module on day one?
No. The implementation is phased around a bounded control problem and an agreed data model. Later phases are admitted only after the earlier workflow reconciles and the additional scope, migration work and operating readiness are confirmed.
How does implementation actually work?
It starts with a 30–45 minute Control Assessment. A paid Control Blueprint then maps the workflow, data, fit, acceptance criteria, economics and dependencies. Only a readiness-approved project receives a launch slot, and expansion follows reconciled operating evidence rather than a promised calendar date.
What hardware do our agents need?
Hardware depends on the admitted workflow. During the Blueprint we validate the supported phones, printers, scanners, connectivity and depot setup before they become part of the implementation commitment.
How much does BakeryMate cost?
BakeryMate is not sold as an instant self-serve subscription. The paid Blueprint and implementation are priced against the network, workflows, users, integrations, data condition and support boundary; the resulting proposal separates recurring platform fees from implementation and approved custom work.
start with the control gap
Map the one leak your team cannot explain
In a 30–45 minute Control Assessment, we map the workflow, economic exposure, current records and decision team. If there is a credible fit, the next step is a paid Control Blueprint — not an open-ended demo promise.
30–45 minutes with an operating owner.